Cloud Accounting Solutions

Cloud Accounting Solutions

Why choose cloud accounting?

A cloud accounting system will make your life a great deal easier. Let’s look at the 4 common types of accounting system:

A manual system is cheap; you only have to buy a book. But that’s a false economy. Manual systems simply take too long. And your time is too valuable. It also takes the accountant more time to produce accounts so you end up with bigger accountancy fees. Manual systems also do not provide that all-important management information for making great business decisions.

Excel and other spreadsheet-based systems are also cheap. And whilst you can automate some processes (e.g. adding up columns), they take time to set up, you need advanced Excel skills to produce management reports and you can waste hours changing the spreadsheet as your business grows and evolves.

Then there is the old-fashioned desktop system. Whilst these are far better than manual and spreadsheet-based accounting systems they come with a host of hidden costs. Yes, the software can be relatively cheap. But there is a huge hidden cost of customisation, implementation, maintaining your hardware to meet the demands of changing software, dealing with (often costly and compulsory) software upgrades, security, scheduling back up routines and restoring data when things go wrong.

In contrast a modern cloud accounting system gives you the following benefits:

  • It saves you a very significant amount of time
  • Gives you 24/7 access to up-to-date financial information and reports (you can use cloud-based software from any device with an internet connection),
  • You can sleep at night knowing your sensitive financial data is always secure and backed-up automatically
  • No system downtime because all software upgrades are automatically installed. This worry-free maintenance saves you time and hassle,
  • It reduces your accountancy fees because it makes it easier for your accountant to produce end of year accounts, and
  • Since your accountant can access your data 24/7 you get more value from an accountant – they will help you run and grow your business rather than just adding up the numbers.

Why do I need a bookkeeper with cloud accounting software?

An online bookkeeping service can help with regular financial tasks for example a bookkeeper can help to keep your accounts up-to-date, set up and provide training, assist with processing your invoices, bills, payroll and tax, and show you how to get the most out of your cloud software.

xero

Xero is a complete suite of applications for seamlessly managing money and back-end operations. Now small businesses can enjoy total control over their finances anytime, anywhere from virtually any internet-connected device.
Xero is a simple, smart and secure solution for streamlining the accounting process. Small businesses can quickly and easily reference a more complete financial picture of their business, allowing them to:
  • automate the banking and payment process
  • view all accounts and activity at a glance
  • reconcile statements
  • issue custom sales estimates and invoices
  • handle expense reimbursements
  • make payments
  • manage payroll
  • track inventory
  • issue reports and filings
  • store documents and files in Xero
  • manage contacts and see what transactions have taken place
  • send invoices and manage expenses on the go using Xero’s mobile apps
  • add new features with add-on tools (including CRM and eCommerce)

… for more information about xero follow this link to the xero website

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SageOne

Easy to use, affordable accounting software for sole traders, start-ups and small businesses.

There are two options:

SageOne Start

  • Automatic Bank Feeds
  • Manage your cash flow
  • Keep on top of your banking
  • Keep track of your business
  • Work efficiently with your accountant
  • Manage your contacts

SageOne Accounting

  • Automatic Bank Feeds
  • Performance summaries
  • Create custom quotes and invoices
  • Tracking monthly income & expenses
  • Produce advanced reports
  • Simple VAT
  • Accountant collaboration
  • Sync with Sage Pay & Sage One Payroll
  • International trading
  • Multiple users & companies

For more information about these two pieces of software please feel free to ask me or click this link to go directly to the SageOne website.

Contact me today for more information on online bookkeeping services.

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